The Roy Williams Foundation                                                                                          

Meeting 11 Agenda 8/02/2020 2:00pm MST                                                                                           

                                                                                                                                                                  

Roll Call:                                                                                                                                           

 

Chairman: Zach Crevier:                                                                                                                           

 

Vice Chairman: Dave Newton                                                                                                                     

 

Board Members:                                                                                                                                     

Zach Krause:                                                                                                                                                 

Alhaji Bangura:                                                                                                                                                        

Kit Steimle:                                                                                                                                            

 

Alternates:                                                                                                                                                     

Matt White                                                                                                                                                                                                                           

Secretary/Treasurer:                                                                                                                                      

Bret Collyer:                                                                                                                                        

 

Assistant Secretary:                                                                                                                                                     

Haley Steimle

 

Additions, Deletions or Changes to the Agenda?

 

Adoption of Meeting Minutes, Meeting 10 held on 7/12/2020                                                                        

(Need a motion, second and vote)

 

Old Business:                                                                                                                                              

 

New Business: 501(c)(3) Status has been awarded, effective date of exemption March 3, 2020

 

*Secretary Collyer will update Board about meeting with our Accountant:

 

*Secretary Collyer will Update the Board about facilitative communications with our Bank:

 

Board member Bangura will lead the discussion about the questions he presented in his e-mail presented on July 22.

 

   1.​Organizational Strategy and milestone chart to operational capability; Where are our initial focus areas?

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   2.How are we going to build the organization out to meet demand; meaning how much time will we have to operate the organization?

 

1)Funding outreach operations, counseling/patient outreach operations, Operations/governance/training/accounting/support activities.

 

2)Benchmarks for scalability (Where and when do expand?)

 

3) When do we start hiring Regional Directors and will the regional offices look like the main office?

 

4) Whats the law for how much we can spend on overhead costs?

 

*Prioritizing the counseling staff should be first, but we need to have a good estimate of what it costs to counsel/care for one veteran from the time a counselor receives a call to when they are passed on to a more robust treatment facility.

 

*Or, how much will it cost us to continue to follow up with the Veterans that we help initially to ensure they either don’t fall back into the same habits or continue to encourage them as they thrive.

 

*Identify the IT infrastructure and the software we will use to ensure confidentiality and which telecom service we will use for operations success. The next step is to find a corporate partner (We are legal now and can solicit).

 

Fundraising discussion:                                                                                                                                   

 

*Final draft of Fundraising letter ready for distribution.

Distribute to: Banks, Post Offices, Bulletin Boards, Local Stores, VFW’s, Newspapers, etc.

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Volunteer Recruitment:

 

*Application Scrutiny

 

*We should all have business cards as well as form stationery for official business.

 

*Discussion of Salary for Assistant Secretary Steimle beginning in September to monitor/filter website and e-mails.

 

Other Business:     

 

Search for 2 more Alternate Boardmembers:  Have potential members write letters of interest with resume style qualifications to be considered at next meeting.                                                                                                                                             

Financial Update:                                                                                                                                                    

Fund Balance has not changed and stands at $3,749.15                                                                                           

Checking Account created

 

Anything else?