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Roy Williams Foundation Meeting Minutes, Meeting Four
Date of Meeting 1/19/2020 @ 2:00 pm MST
Type of meeting: Conference Call
Roll Call:
Chairman: Zach Crevier- Present
Vice Chairman: David Newton- Present
Board Members:
Zach Krause-Present
Matt White- Present
Kit Steimle-Absent
Alternates:
Steve Hall- Absent
Alhaji Bangura-Absent (Sick)
Guest:
Haley Steimle-Present
Secretary/Treasurer:
Bret Collyer-Present
Additions, Deletions or Changes to the Agenda? Secretary Collyer suggested that if Alternate Member Steve Hall does not call in prior to the end of the meeting that the Board should consider him ‘Resigned’. Chairman Crevier agreed and noted that Mr. Hall was not present during his own appointment and has not attended one meeting since. The board was in agreement and a policy was informally agreed on that if a member misses four consecutive meetings, with no other attempts at communication that they would be considered ‘Involentarily resigned’. A discussion was had among members about who else to approach about being an Alternate member; with several members saying they were willing to contact other veterans/colleagues.
Adoption of meeting minutes, meeting three 1/5/2020:
Vice Chairman Newton made a motion to adopt the meeting minutes as written, seconded by Board member White. Minutes were unanimously adopted.
Old Business:
Logo Update: Chairman Crevier asked if all members had a chance to review both Logo exhibits, “A” was prepared by Crevier and “B” was created by Steimle. Boardmember White indicated that he preferred option B, whereas Krause preferred Option A. Chairman Crevier indicated that one may work better than the other for a Website and/or stationary/business cards etc. Crevier also noted that they can be altered or changed in the future at the pleasure of the Board.
Biographies for Members:
Chairman Crevier reminded members to finish their Bio’s asap so we could remove the topic from our meeting Agenda’s. Crevier noted that Steimle, Crevier, Krause and Collyer had finished their Bio’s. Collyer noted that he had just received Bangura’s Bio. Collyer suggested that Haley Steimle also provide a Bio. Vice Chairman Newton and Boardmember White promised to deliver their Bio’s soon and some discussion was had concerning the importance of such information to troubled veterans (clients) looking for help..
Crisis Intervention Materials: Chairman Crevier indicated that he was still working with his Base Chaplain on acquiring appropriate materials in sufficient quantities to distribute among members. Crevier said he has not heard back from the Chaplain recently and would attempt to set up a face to face meeting with him soon. Vice Chairman Newton asked about potential liability if a ‘situation goes wrong and somebody gets hurt, killed or if the troubled person commits suicide anyway’? (Guest) Hailey Steimle said that she did some research into that topic and her initial findings suggested that a “Personal injury lawsuit” would be the only likely liability. And this would be unlikely unless the volunteer got in some sort of altercation with the client. Chairman Crevier suggested that members look into potential crisis intervention training opportunities in their communities and a discussion was had on the topic. Secretary Collyer noted that this information could be included on the RWF website for potential volunteers to acquire and that any potential local volunteers might be interested in the classes. Boardmember White suggested that there might be some online classes for crisis intervention and agreed to help research the topic and share it with the membership.
New Business:
Formation of Finance Committee: Chairman Crevier asked Secretary Collyer about the make-up of a finance committee. Secretary Collyer explained that the Finance Committee should be made up of at least three members, usually consisting of the Secretary/Treasurer and two other members, commonly, the Chairman and Vice-Chairman, but would be open to any/all other interested members. The purpose of the committee would be to review expenditures and funding requests and then make a recommendation to the Board of Directors (to write checks) during regular meetings to give the rest of the Boardmembers an opportunity to concur/object to fund expenditures prior to fund disbursement.
Finance/501(c)(3) status update: Secretary Collyer stated that he had sent an e-mail to a local, reputable accounting firm that he also uses for personal taxes (Danny Stotler of Stotler and Young PC). But since he has not heard back from them (tax season), he would attempt to call them for advice tomorrow. Haley Steimle then advised members that she was working as a paralegal for a local (Salida based) law firm (The Cutler Law Office) that was also interested in helping the RWF achieve its mission. Boardmembers were in agreement that this was a favorable development. Secretary Collyer asked Steimle if she would be willing to “Print out the Documents and meet with him and her father (Boardmember Kit Steimle) for lunch soon to begin filling out the paperwork”. She agreed and will be in touch.
Financial Update: Chairman Crevier informed members that he and Secretary/Treasurer Collyer had opened a savings account with Collegiate Peaks Bank in Salida Colorado under “The Roy Williams Foundation”. It was determined at the last meeting that no further funds would be accepted until we were sure that it was legally acceptable to do so.
Other Business: Chairman Crevier noted that Alternate member Hall should be considered “Resigned” since he did not participate in any meetings, with four missed meetings being considered the allowable limit. Members agreed, unanimously.
Secretary/Treasurer Collyer suggested that at the next meeting a deadline for non-profit submittal should be set “So we can get this thing out of first gear; second and third gears should come quickly after that”.
Meeting Adjourned @ 2:33 pm.
Next Meeting Sunday, February 2nd at 2:00 pm MST