Roy Williams Foundation Meeting Minutes, Meeting three
Date of Meeting 1/05/2020 @ 2:00 pm. MST
Type of meeting: Conference Call
Chairman: Zach Crevier- Present
Vice Chairman: Zach Krause- Present
Matt White- Absent
Steve Hall: Absent
(Consideration of) Alhaji Bangura-Present
Additions, Deletions or Changes to the Agenda?
Vice Chairman Krause indicated that he would like to discuss ‘trading places’ with Dave Newton in the power structure of the organization. Becoming a regular Boardmember, while Dave Newton would assume the responsibilities of Vice Chairman. After some discussion, all agreed that this would be acceptable and a consensus was reached that this change can take place without a vote based upon no objections. Krause assured all members that this demotion would not diminish his enthusiasm, or his participation in the foundation’s mission. He indicated that as a married father of two young children, and holding down a full-time job, he was not sure that he would have the time to give his all in the effort.
Adoption of meeting minutes, meeting two,12/15/19
Chairman Crevier made a motion to adopt the meeting minutes as written, seconded by Board member Steimle. Minutes were unanimously adopted.
Biographies for Members:
Chairman Crevier reminded members to write their bio’s and e-mail them to Secretary Collyer. Secretary Collyer noted that only himself and Boardmember Steimle had done so.
Logo Update: Boardmember Krause reported that he had not yet heard back from Holt regarding a logo for the organization. Chairman Crevier said he would work on a logo to get us started.
Crisis Intervention Materials: Chairman Crevier indicated that he was still working with his Base Chaplain on acquiring appropriate materials in sufficient quantities to distribute among members. Alternate Candidate Bangura asked if the materials gathered and responding volunteers would be legally liable if a potential situation goes wrong and somebody gets hurt or killed. After some discussion, Secretary Collyer informed Bangura that the organizations Vision and Mission Statements laid out the basic plan for the RWF. This plan, for example would help pay for volunteers to be professionally trained in Crisis Intervention Techniques etc. Secretary Collyer stated that he would send all of the agendas and minutes from our previous meetings to help bring him ‘up to speed’ with our ideas.
Consideration of Alternate #2: Alhaji Bangura: Vice Chairman Newton Introduced Alhaji Bangura and after a brief discussion among members Alhaji was voted onboard and welcomed by all as an Alternate member. Collyer asked Alternate Bangura to please prepare and submit a bio.
Commencement of 501(C)(3) paperwork application process: Chairman Crevier welcomed Haley Steimle and thanked her for putting together a “Roadmap” for the RWF to follow while applying for non-profit status. Haley thanked members for including her and that she was very happy to be part of it. She was asked if she would continue to help with the effort and she indicated that she would be honored to continue helping. It was determined that she would work closely with Crevier, Newton and Collyer to begin the application process, but suggested that the tax-issues associated with a non-profit might necessitate the need for qualified accounting services. Collyer indicated that he would reach out to his personal accounting firm for advice and assistance. All members agreed that this was a reasonable approach and thanked Haley again for her help and interest.
Financial Update: Secretary Treasurer Collyer stated that he had spoken to the trusted President of his local bank (Cammeron Larson, Collegiate Peaks Bank, Salida Co.) regarding the best way to open a savings account for a pending non-profit organization. Collyer indicated that he would like ‘dual signatory control’ for the monies gathered by the organization, meaning a “Multiple Party savings account” requiring the signatures of Chairman Crevier and Treasurer Collyer to spend any funds and that a regular “Finance Committee” would need to be in place to authorize these expenditures prior to disbursements. Collyer told Crevier that he would call him from the bank later in the week to set up the account. Collyer also estimated that with his commitment and the funds expected from Roy’s Go-fund-me donations, the balance of the fund should stabilize around $4300.00, depending on the actual amount from the GFM account. It was determined that no further funds would be accepted until we were sure that it was legally acceptable to do so.
Other Business: Secretary Collyer asked members for a policy addressing missed meetings for alternate members of the board stating that alternate Hall has unfortunately missed all of our meetings so far; most likely due to business and familial commitments and after discussing it with Hall earlier in the day, Hall was not sure he could attend this one. Collyer noted that Steve was not on this call today. It was decided that if an Alternate misses four consecutive meetings that they would be considered resigned and a search for a new Alternate member would commence.
Next Meeting Sunday, January 19th at 2:00 pm MST
Meeting Adjourned 2:38