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Roy Williams Foundation Meeting Minutes, Meeting two                                             

Date of Meeting: 12/15/19 @ 2:00 pm. MST                                                                                                      

Type of Meeting: Conference Call


Roll Call:


Zach Krause: Present                                                                                                                                               

Zach Crevier: Present                                                                                                                                                   

Dave Newton: Present                                                                                                                                                 

Matt White: Present                                                                                                                                                    

Kit Steimle: Present                                                                                                                                                      

Steve Hall: Absent                                                                                                                                                   

Bret Collyer: Present


*There were no additions or changes to the written agenda.


*The proposed mission statement was adopted as follows with the previously incorporated changes:


“Whereas we find it totally unacceptable to lose more American Service Veterans to suicide than combat, we strive to fill the gaps in the current VA system. We are operated by Veterans, for Veterans and aspire to instill hope by renewing life’s purpose and inspiring hope that personal redemption can be attained by Veterans supporting Veterans through their darkest hours. We will fulfill our creed to leave no one behind”.


*Krause reported on his outreach efforts, to solicit technical assistance to family members and staff at the University of Indiana. As expected, the University Staff was mostly unavailable due to the Holiday break, he will follow up with them after the Holidays.                                                                                      

The legal guidance Krause received from his Mother included the reality that every State has different legalities pertaining to Non-profit organizations. Members agreed that legal counsel would have to be retained, hopefully pro-bono in each state that the RWF gains operational status.


Krause also advised members that he had spoken to fellow Veteran Holt about designing a logo for the RWF.


*Crevier updated members about his efforts to gather current Crisis Intervention manuals and materials from the US Army. He indicated that he would contact the base Chaplain for these materials and distribute them among members or ship them to Collyer who would distribute them accordingly.


*Steimle offered to have his Daughter work on the regulatory roadmap for the RWF. His daughter is currently in Law School and would be happy to research non-profit structure as part of her class project. Members were grateful and unanimously instructed Kit to ask his daughter for help.


*Crevier offered that he had spoken to Haley (Roy’s former girlfriend) who had the proceeds from Roy’s GoFundMe account, totaling $1200. Haley offered the money to the RWF effort. Collyer asked the members if they would agree to accept the money. It was unanimous, as soon as Collyer opens the appropriate account, Haley will donate the proceeds of Roy’s GoFundMe account into the account. Collyer stated that that will give the RWF a starting balance of  $2700 (with Collyer’s initial pledge of $1500). Collyer also stated that members would have to form a “Finance Committee with dual signature control prior to disbursing any monies”. Members agreed that this would be appropriate.


*The proposed Vision Statement was adopted as follows with the previously adopted changes:


What we envision for the Roy Williams Foundation is an ever-growing network of dedicated Donors and Volunteers. Veterans and Civilians working together to provide outreach and support to our Veteran, Law Enforcement and First Responder Communities. We understand that different people have different personalities and that some people might not be able to relate to the invisible and lasting wounds that are inflicted on the people who experience combat and other violent acts. Therefore, we aspire to bring as many combat Veterans, Law Enforcement Professionals and other First Responders into our organization as possible with Civilian support to help and encourage people with PTSD to believe in a better tomorrow. Through outdoor activities and companionship our network strives to connect quietly suffering Veterans with other Veterans who have learned to manage their PTSD and are willing to help others. All members are passionate about this outreach and are dedicated to educating themselves and others about crisis intervention methods to stem the tide of Veteran suicide. If they find themselves unable to help an individual, they will endeavor to find someone else in the network who can better relate to the individual to offer support. We envision working with and complimenting other Veteran Outreach Organizations to create as big of a network as possible. Our funding will go toward formal crisis intervention education for our members as well as expense reimbursement (Gas, food, lodging etc.). As well as outreach efforts, (publicity, advertising) and eventually things like Hunting and Fishing licenses. Our funding will also be used, in special cases, to pay for the best, ongoing Professional psychological counseling for the most troubled Veterans, Law Enforcement and First Responder Professionals who need more help than the RWF can provide.


*Under New Business: Election of Officers, member Collyer explained the election process, desired organizational structure and volunteered to act as Secretary/Treasurer with the Boards consent, but would not vote or stand for election in an effort to have only veterans on the board. Five Board Members (Including Chair/Vice Chair) so there would be no tie-vote. In the absence of a Board member, an Alternate 1-3 will vote on their behalf.


*Collyer asked if there were any other members of Rogue-Three members willing to serve on the board, the members were aware of none. So the vote proceeded with the current members for consideration. 


Chairman: Krause nominated Crevier, seconded by Steimle ,                                                                         

vote was unanimous: Crevier is now the Chairman.


Vice Chairman: White nominated Newton. No second. Crevier nominated Krause, seconded and third by Steimle and Newton. Vote was unanimous: Krause is now the Vice Chairman.


Board Members: White, Newton and Steimle were appointed Board Members.


Alternate-1: Stephen Hall was presented by Collyer (though not present on call). Board Members agreed to appoint Stephen Hall as Alternate -1                                                                                                

Secretary/Treasurer: Board Members agreed to appoint Bret Collyer as Seceratary/Treasurer.          

*Next Meeting will be on January 5th 2020 at 2:00 pm. MST                                                                    

*Collyer reminded members to submit their Bio’s for the coming website.                                                      

* Meeting ended 2:45 pm.

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